Registrar's Services
The Office of the Registrar provides the following services:
- verifying and issuing of official transcripts
- certifying student enrollments
- confirming the awarding of degrees and managing the registration process
- maintaining and providing the timely and accurate official records of the academic progress and accomplishments of the university's students
For courses offered, click here.
Registration Links
Final Examinations
Final examinations are administered as per official final examination published by the Office of the Registrar on the AUS website.
Transcripts and Degree Attestation
Transcripts and Letters
To get a copy of your academic transcript and/or request a letter, please contact [email protected] . Transcripts and letters are released only with the signature of the student concerned. A nominal fee applies.
Degree Attestation
If you need to have your degree attested by the UAE Ministry of Education, you must follow the procedures outlined on the ministry's website. All transactions concerning the attestation of the documents and qualifications issued by private higher education institutions in UAE should only be delivered to the Ministry of Higher Education and Scientific Research in Abu Dhabi through the offices of Empost.
Transfer of Credits
Applicants admitted to AUS undergraduate studies who have completed IB Higher Level, GCE A-Level, the Lebanese Baccalaureate, the French Baccalaureate, the Spanish Baccalaureate, the German Abitur or the American Advanced Placement tests may be awarded credits for freshman-level courses. Qualified applicants must meet the Advanced Standing Credit Transfer Policy.
Applicants admitted to AUS undergraduate studies as transfer students are eligible for transfer credits evaluation. The complete transfer policy is available from the Office of Enrollment Management / Undergraduate Admission.
Advanced standing and transfer students may be exempted from taking certain placement tests depending on subjects/courses completed and grades earned.
Forms
- Request Forms
- Registration Forms
- Petition Forms
- Graduating Senior Forms
- Catalog Course Approval Forms
Graduation
CONGRATULATIONS!
Our warmest congratulations on your much deserved success. AUS wishes you the very best for the future.
Important information regarding participation at this event can be found below. Please check this page regularly for updates regarding the event.
- Fall 2024 Commencement
Details about Fall 2024 Commencement can be found below.
- Deadlines
- September 9–19, 2024: Submit an Application for Graduation through pulse.aus.edu (information will be sent to your AUS email)
- September 23, 2024: Deadline to order for graduation regalia and rings (information will be sent to your AUS email)
- October 14, 2024: Deadline to submit the commencement speech
- December 5, 2024: Speech audition for the last five finalists
- December 17-19, 2024: Distribution of commencement tickets
- December 19, 2024: Class photograph: Gather at the AUS Plaza by 8:45 a.m. with graduation regalia
- December 19, 2024: Commencement rehearsal, University City Hall at 10:00 a.m.
- December 21, 2024: Commencement, 10:00 a.m. University City Hall
- Date and Time of the Event
The event will take place at 10:00 a.m. on December 21, 2024 at University City Hall, Sharjah.
- Taking Part in the Event
Graduating students will need to arrive at University City Hall one hour prior to the scheduled start of the ceremony. PhD and master’s students should proceed to the ground floor, while all undergraduate students should proceed to the mezzanine floor to collect name cards and wait there to be ushered into the hall.
- Commencement Speech
AUS is seeking an undergraduate senior student graduating this semester to speak at the commencement ceremony on December 21, 2024. The university strongly encourages you to participate in this memorable event. If you would like to speak at this event, please submit your speech to Dr. Nawar Golley (LAN 232) or by email to [email protected] by October 14, 2024. Anyone who submits a speech is free to consult with Dr. Golley and rewrite the speech. The speech should last no longer than 5 to 7 minutes (about 1,000 words). If you have submitted your commencement speech and you do not received notification that you are among the finalists, you can assume that your speech was not selected. There can be many reasons for a speech not being selected, such as a lack of a clear, unifying theme; language errors; or simply an overabundance of excellent speeches.
Guidelines for Commencement Speeches
- Graduation is a formal occasion and your speech should reflect this. An informal, chatty tone that might work well for an after-dinner speech is not appropriate for a commencement address.
- Your speech should have a unifying thesis and your ideas should be listed in a clear logical order. Do not simply thank people. You should express ideas that will help your classmates with the challenges they will face after graduation.
- You should have control over spelling, sentence structure and mechanics. Your paper should not, for example, contain grammar errors or sentence fragments. Many people will be reading the text of your speech.
- Avoid cliché metaphors and mixed metaphors. Do not write, “We were like seedlings who flourished in the fertile soil of AUS and now we are ready to spread our wings and fly.” (Are students plants or birds, and is either comparison flattering to the intellectual abilities of the graduates?) And please do not compare life to a journey.
- Avoid passive voice constructions, vague adjectives (marvelous, incredible), and indirect phrases (in terms of). All of these can make your writing wordy and unclear. If in doubt, check a grammar handbook about wordiness.
- Be specific. Instead of saying that many challenges await the graduates, give examples of some of these challenges.
- Remember that you are speaking for all the graduates, not just for yourself.
- Hand in your draft as early as possible so that the supervising professor can advise you about correcting and improving the speech. If you wait until the day the speech is due, the professor cannot help you.
- Finally, do not simply string together a series of “inspiring quotes” culled from websites. Anyone can cut and paste. A good speech reflects your own thoughts, not someone else’s. Please avoid quotes unless the quote is something that you read in context and that means something to you personally. Then it should be central to your speech.
Click here for samples of commencement speeches.
The committee will choose five finalists from the drafts submitted, who will then be invited to audition their speeches on Thursday, December 5, 2024 at 3:00 p.m. The selected student will deliver his or her speech at commencement.
Please submit your speech with your contact number and email address to:
Dr. Nawar Golley
Department of English
Room LAN 232
[email protected]- Guests
Each graduating student is invited to bring two guests to the event. Each of the guests must have a ticket to be allowed in. Children under 10 are not invited. Please note that each guest is subject to the health and safety requirements in place at the time of the event.
Students must collect IN PERSON the commencement invitation tickets from the Office of the Registrar, after completing the Graduating Student Survey (to be sent to AUS/alumni email before tickets collection dates).
Tickets will be distributed from Tuesday, December 17, 2024 to Thursday, December 19, 2024 from the Office of the Registrar on the following schedule: Tuesday and Wednesday: from 9:00 a.m. to 4:00 p.m. (lunch break 1:00–2:00 p.m.); on Thursday from 12:00 noon (after the commencement rehearsal) to 4:00 p.m. The AUS student/alumni ID card or UAE ID must be presented for collection.
The deadline to collect commencement invitations and tickets is on December 19, 2024 at 4:00 p.m. No tickets will be distributed after that date and time.
- Access to University City Hall and Parking
University City Hall is located here.
Please click here for a parking map.
- Dress Code
The dress code for the ceremony is traditional graduation regalia (gown, stole/hood and cap). Place your order for your regalia as soon as possible after you have been informed to do so by email. Please note that delivery of the regalia may take up to 10 weeks. Information regarding how to order your regalia can be found here.
- Bus Schedule
To be updated.
- Commencement Rehearsal
Commencement rehearsal will take place on Thursday, December 19, 2024 at 10:00 a.m. at the University City Hall. Students must attend the rehearsal if they are attending the commencement ceremony. Buses to and from the AUS campus to University City Hall will be provided.
General Guidelines
- Eligibility to Participate
To participate in the commencement, students must:
- Undergraduate and Masters
- submit a completed Application for Graduation by the date stated in the Deadlines and Dates section above (a link to the form will be sent by the Office of the Registrar to the student's official AUS email)
- register for their final courses/internship/thesis/project in what they expect to be their final semester of study
- have not walked or qualified to walk in a preceding commencement
Note: All graduating undergraduate and masters’ students who are registered in their final courses up until the end of the withdrawal period (13th week of classes) of their graduation semester are eligible to walk in the commencement of their graduation semester even if they do not pass their final courses. Nevertheless, meeting all your degree graduation requirements is a must to earn your university diploma.
- PhD Candidates
- submit a completed Application for Graduation by the date stated in the Deadlines and Dates section above (a link to the form will be sent by the Office of the Registrar to the student's official AUS email)
- register for their final courses/dissertation in what they expect to be their final semester of study
- received a Passed grade on their dissertation by week 10 of the semester.
Note: PhD degree students registered at the 10th week of a semester for their dissertation may participate in the commencement at the end of that semester, provided they have successfully completed all their degree program requirements, including earning a P grade on their dissertation. Students whose dissertation passing grade is awarded past the 13th week of the semester may participate in the subsequent commencement ceremony.
- Undergraduate and Masters
- Attestation Certificate
The attestation certificate is a certificate issued by the Office of the Registrar to confirm graduation. It can be attested by the UAE Ministry of Higher Education (MOE). The attestation certificate can be used for higher education admission and job searches.
- Attesting the AUS Attestation Certificate
Starting with students graduating in Summer 2023, AUS will be implementing an automated degree attestation process.
To avail this service, you must do the following:
- clear all holds that prevent the release of your attestation certificate/diploma
- pay the AED 100 Ministry of Education charge (AED 50 for transcript and AED 50 for the attestation certificate)
Once your certificate has been attested, you will receive an email from MOE with the attested transcript and attestation certificate attached.
Should you have any questions or need assistance, our dedicated team is here to help at [email protected].
- Getting More Attestation Certificates
You may request for more than one copy of the attestation certificate and in either English or Arabic at a minimum fee. To do so, please complete the Attestation Certificate Request Form
- Diplomas
Stated on your diploma are:
- degree (i.e., BA, BS, MBA, MS, MUP, PhD)
- major and option, if applicable
- date of graduation
- honors, if applicable
- Honors Policy (Baccalaureate Students)
Latin honors are calculated based on your cumulative GPA at the end of the semester preceding your commencement.
Honors are granted to those undergraduate students achieving the following academic GPA:
- Summa Cum Laude (GPA 3.9–4.0)
- Magna Cum Laude (GPA 3.7–3.89)
- Cum Laude (GPA 3.5–3.69)
Contact your program office for further information.
Questions regarding diplomas and the honors policy should be addressed to the Office of the Registrar.- Diploma Distribution
Graduates will receive a decorative leather diploma folder during the commencement ceremony. The folder you receive during commencement will be empty. You will be informed through your AUS email when diploma/certificates are ready for collection. All holds on a student record should be cleared before the diploma can be collected.
- Diploma Replacement
If the original diploma is lost or misplaced, a replacement can be issued once a police report is presented and submitted with the Replacement of Diploma Request Form to the Office of the Registrar.
In the event the original diploma is damaged, the Replacement of Diploma Request Form needs to be submitted to the Office of the Registrar with the damaged diploma attached.
A fee of AED 250 plus VAT must be paid for the replacement.
To download the Replacement of Diploma Request Form, please click here.
The difference between the original diploma and its replacement is identified by the word "Replacement" printed on the top right corner, as shown in the links below.
Diploma Sample | Replacement Diploma Sample
Please note that the time taken for the replacement to be prepared might vary depending on the availability of the concerned authorities' signatures.
- Regalia and Rings
Information on ordering graduation regalia and rings is listed below.
Regalia
Students who wish to purchase the AUS graduation regalia may do so from Naya Tex Garments Manufacturing LLC. Naya Tex has the option to ship the official AUS regalia to a student's home country (additional charges may apply). An email with ordering information will be sent to all graduating students. Information on pricing and delivery is provided below.
Rings
The graduation ring allows you to distinguish yourself as a proud AUS graduate. The ring is optional and is available to both bachelor's, master's and PhD graduates.
The ring comes in a standard design especially made for AUS graduates. It is made of white lustrium (a chrome-nickel alloy) with an oval synthetic gemstone and the name of the university around it. On one side of the ring band are the AUS seal and year of your class (i.e., your graduation year). On the other side are your degree letters (i.e., bachelor of arts or bachelor of science, etc.) and the initials of your school. In addition, you can have an engraving on the inside of the ring band.
The synthetic gemstone comes in 12 colors, each in three stone cuts.
Students who wish to purchase the graduation ring only may do so using the regalia ordering link included in the email with ordering information that was sent to all graduating students.
- Prices
The prices for the graduation regalia and rings from Naya Tex are as follows:
Undergraduate/Bachelor’s Regalia
- Package Price (Gown, Cap, Tassel, Stole): AED 190 VAT inclusive.
Click here to view image.
Individual Bachelor's Items (VAT inclusive):
- Bachelor's Gowns: AED 125
- Black Cap: AED 30
- Black Tassel with Year Date: AED 30
- Stoles/Sachets: AED 40
Graduate (Master's) Regalia
- Package Price (Gown, Cap, Tassel, Hood): AED 240 VAT inclusive
Click here to view image.
Individual Master's Items (VAT inclusive):
- Master's Gown: AED 125
- Black Cap: AED 30
- Black Tassel with Year Date: AED 30
- Hoods: AED 100
Graduate (PhD) Regalia
- Package Price (Gown, Tam, Tassel, Hood): AED 600 VAT inclusive
Click here to view image.
Individual PhD Items (VAT inclusive):
- PhD Gown: AED 315
- Black Tam with Gold Standard Tassel: AED 210 [Optional: Black Tam with Gold Metal Bullion: AED 765]
- Hoods: AED 105
Class Rings (both graduate and undergraduate)
- Class Rings: White Lustrium Metal: AED 890 VAT inclusive
- Metal upgrade options available (prices vary based on selection; details in the link)
- Package Price (Gown, Cap, Tassel, Stole): AED 190 VAT inclusive.
- Shipping
Home Delivery (UAE): AED 25
Outside UAE: Delivery charges will be communicated to the student based on location if required.
- How to Order and Pay
Students can purchase their graduation regalia directly through Naya Tex. Naya Tex has the option to ship the official AUS regalia to a student's home country (additional charges may apply). An email with ordering information will be sent to all graduating students.
Payments (cash/credit card) will be made directly to Naya Tex as directed when you place the order.
Naya Tex only offers regalia for purchase. Renting these items from Naya Tex is not an option.
Students who wish to purchase the graduation ring only may do so using the regalia ordering link included in the email with ordering information that will be sent to all graduating students.
- Vendor Contact Details
For any inquiry or complaints about the gowns and rings purchased from Naya Tex, please contact Naya Tex directly.
Mr. Roy Kalbakji, Naya Tex
[email protected] mobile +971-58-6616880[email protected]
Tel: +971 4 282 9290You may also visit their head office at:
Al Fattan Plaza Building
Office Number 307P.O. Box 27308
Garhoud, Dubai, UAE
- Services for Special Needs
The University City Hall is not handicap accessible. Spaces will be reserved for persons with disabilities if requested. Please contact the Office of the Public Affairs Mr. Gafar Abdel Rahman on [email protected] in advance if assistance is needed for disabled persons.
