Part-time Administrative Officer | Office of Advancement and Alumni Affairs (OAAA)

The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role will ensure the efficient functioning of office processes, assist in managing communications, and serve as the Secretary for the AUS Alumni CEO Club, facilitating collaboration and engagement among members.

Job Responsibilities    

• Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
• Prepare and maintain documents, reports, and correspondence.
• Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
• Serve as the Secretary for AUS Alumni CEO Club:

(a) Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.

(b) Maintain accurate records of all club activities, including membership lists and meeting notes.

(c) Facilitate communication among club members, ensuring the distribution of relevant information.

• Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
• Collaborate with team members to support ongoing projects and initiatives within the department.
• Identify and implement improvements to administrative processes to enhance efficiency.

Qualifications and Skills Required  

• Bachelor’s degree in related field
• Minimum of 2 years in an administrative or operational role.
• Excellent organizational and time management skills.
• Good command of written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications and Skills

• Experience in higher education or non-profit environment is a plus.

How to Apply

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.